JLab PC Purchase Program

The Computing and Networking Infrastructure (CNI) group has joined with the Stockroom to form the JLab PC Purchase Program.  This program makes the purchasing of desktops, laptops, and monitors easier and faster!  The equipment is suitable for our environment and is ADP pre-approved.

Starting August 2011, the Stockroom has begun carrying the following equipment.  Please use Punchout's 'Search Products' tool to search for a part number listed below:

 STOCKROOM PART #  EQUIPMENT DESCRIPTION  WARRANTY INFORMATION
 701510022  Basic Dell Deskop  3 Year Standard Warranty
 701510014  Standard Dell Desktop  5 Year Extended Service Warranty
 701510002  Developer Dell Desktop  5 Year Extended Service Warranty
 701010002  Standard Dell Laptop*  3 Year Standard Warranty
 701010012  Developer Dell Laptop*  3 Year Standard Warranty
 702510001  MacBook Pro (15” screen)  3 Year AppleCare Protection Plan
 732010002  22" Dell Monitor (1680 x 1050)  3 Year Standard Warranty
 732010006  24" Dell Monitor (1920 x 1080)  3 Year Standard Warranty
 732010015  24" Dell Monitor (1900 x 1200), for ACE  3 Year Standard Warranty

*NOTE:  These laptops do not come with a port replicator/docking station.  If you need this device, please email helpdesk@jlab.org with a charge code.  We'd be happy to order it for you.

PC Purchase Program Process

Once an order is placed, the CNI group will be notified.  We will submit a CCPR in the end user’s name.  All desktop and laptop systems will be made a part of the JLab Common User Environment (CUE).  **Please allow for at least one week for the CUE process to be completed**.  After the CUEification process, the system will be given to the end user and standard CUE applications configured.

New JLab PC purchases will be configured with the following operating system(s) (OS):

  • Windows 7 Professional, 64-bit
  • RedHat Enterprise Linux (RHEL) 6, 64-bit
  • Mac OS X Lion (may be downgraded to Snow Leopard)

Any other OS is not supported, and therefore, cannot be a part of the JLab-CUE.

NOTE:  If you are part of the Accelerator or Engineering Division, please submit an ACE-PR for the purchase of computers, monitors, and any needed peripherals.

PC Environmental Rating Requirements

Beginning October 1, 2008, when procuring a desktop computer, laptop computer or computer monitor, only Electronic Product Environmental Assessment Tool (EPEAT)-registered products rated SILVER or above may be procured.  Other products may be considered for purchase only if no EPEAT-registered products meet the user's functional requirements.

Points to Consider When Buying a System

Existing Peripherals- Will existing peripherals such as scanners or other optional equipment work with this PC?  Before purchasing a particular OS, make sure that there are drivers available which support any pre-existing peripherals that you wish to keep with your new PC.  If you still have questions, or can't find a driver, please contact the vendor of the peripheral and verify that the peripheral will work with your new machine. If not, you will need to purchase new peripherals to take the place of the equipment that will not work.

Dell Onsite Support

For users who have purchased Dell PCs under JLab's ordering agreement, your desktop machine includes 5-year onsite hardware support.  Laptops include a 3-year onsite hardware support agreement.  All Dell machines purchased by JLab include Next Business Day On-Site Response support.

You can directly contact Dell at 1-800-234-1490; you will need your 7-digit service code (alpha/numeric code on the back, top, or bottom of your machine).

Special PC Purchasing Assistance

For assistance purchasing a computer outside of the PC Purchase Program, please submit a CCPR answering the following questions.

  • What will the computer be used for?
  • What operating system do you need?
  • What kind of special requirements do you need? (Graphics card, etc)

There must be justification for orders outside of the PC Purchase Program.  Please keep in mind that special systems require additional approval and will take longer to arrive on your desk.


IMPORTANT NOTICE:

To All Cardholders and Approving Officials,

There has been a change in the Computer Center policy regarding the purchase of computer monitors.  This change requires that certain types of monitors be purchased in order to meet new contract requirements.  As a result of this policy change, the purchase of computer monitors is no longer allowed using a p-card.  All computer monitors must be procured using a purchase requisition.  The purchase requisition requirement can be met by purchasing a monitor from the Stockroom.