O365 Calendar

O365 Calendar Usage and Tips

  • The calendar in O365 is very similar to the calendar in Zimbra.  There are 4 small icons in the lower left hand corner of the Outlook Web App.  These 4 icons are for: Email, Calendar, Contacts, and Tasks. The calendar is accessed by clicking on the calendar icon.
  • Meeting rooms will only accept recurring meetings for 400 days.  Any recurring meeting that extends beyond 400 days, will be declined by the room.
  • Current Zimbra forever meetings will be truncated to only last until the end of 2019.
  • Reminder when booking rooms: Check the rooms response email to ensure the room did not decline your meeting.  Rooms will decline a repeating meeting for all occurrences – even if only a single occurrence has a conflict.  This is the same as Zimbra
  • Adding a Colleague's calendar or a Room’s calendar to your list of calendars
    • From Calendar tab, select the arrow by the “Add Calendar” tab at the top of the screen
    • Select "From Directory"
    • Type in the person's name (or room name) in the "From Directory" box
    • Click "Search Directory"
    • Choose calendar and click Open
    • This calendar is now available under "Other Calendars" (select to view or deselect to remove from view)