Office 365 - O365

Overview

Starting in December 2018, the Jefferson Lab IT Division will begin migrating Zimbra users to Office 365 (O365) for Email.  The Zimbra calendar system will be migrated over in mid-January 2019.

TRAINING SESSIONS:  Tuesdays & Thursdays at 2PM starting November 27th in the CC Auditorium.  Please stop by for demos on email and calendar.  We welcome your questions and concerns at the end of the sessions.

Email Migration by Division/Group:

 DATE  DIVISION(S) / GROUP(S)
 December 5, 2018  Physics
 December 7, 2018  CFO, CPO, COO, Theory, Lab Leadership, Directorate
 December 12, 2018  Engineering
 December 14, 2018  ESH&Q, Facilities, IT, LCLS-II, misc
 December 19, 2018  Accelerator

The O365 Outlook application will replace Zimbra email and calendar.  If you are a current Zimbra user, you will be migrated to O365.  All non-Zimbra users will continue to use webmail (SquirrelMail) via the web or their preferred email client.

The plan is to begin migrating users to Outlook Email starting after Thanksgiving and ending before the Holiday Shutdown.  In mid-January 2019, Outlook Calendar and Tasks will be migrated from Zimbra to O365, which will complete the migration from Zimbra to Outlook.

REMINDER: Windows 7 End of Life in January 2020

If you have systems (desktops or laptops) with hardware that can only support Windows 7, plan now to replace the systems as soon as possible.  Starting in FY19, the IT Division will no longer install Windows 7 on new or existing systems. All builds and rebuilds will be Windows 10 only.

In general, all systems older than 2012 should be excessed. For systems with newer hardware, the IT Division recommends the following as the minimum requirements to rebuild your system to Windows 10.

  •          i5 Processor
  •          4GB RAM, but 8GB recommended
  •          128GB hard drive
  •          Must have trusted platform module (TPM)
  •          Must support Unified Extensible Firmware Interface (UEFI)
  •          Must support Preboot Execution Environment (PXE)

Since Dell is our primary source for systems, you may refer to their webpage for Dell computers tested for Windows 10. This webpage contains model numbers for all Dell systems that have been tested for Windows 10. To see all models, select 'Show All' after the Option 2 section.  On their site, Dell explicitly states, “If your device is not listed in the tables below, Dell is not testing the device and drivers will not be updated for that model.” If drivers do not exist, then the IT Division will not be able to rebuild your system to Windows 10 and should be replaced.

All lab-managed systems running Windows 7 after the EOL date will be blocked from the network. If you have questions or concerns about what this announcement means for systems within your division, contact the IT Division Help Desk for more information.

REMINDER: Office 2016 Available to Install for Windows Systems

Users of Office 2010 and earlier should consider upgrading to Office 2016. In order to install the new version, go to Programs and Features in the Control Panel. From there, go to the 'Install a program from the network' and select the Office 2016 option. Click Install. Note that Office 2003 is no longer supported and that Office 2007 will stop being supported in October 2017. In addition, Office 2010 support ends in a few years (2020). If you have any questions or concerns before doing the update, contact the IT Division Help Desk.

Connect to Wireless Using 'eduroam'

Jefferson Lab (JLab) is now participating in eduroam – a global wireless network access service for research and education institutions.  Eduroam is a federated authentication service that allows participating institutions to provide wireless access to users from other participating institutions using their home institution’s username and password.  These credentials are transmitted securely back to their home institution’s authentication servers for verification.

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