Office 365 - O365

Overview

The Jefferson Lab IT Division has migrated all Zimbra users to Office 365 (O365) for Email, Calendar, and Contacts.  The Zimbra system is now read-only and should not be used to send emails or schedule meetings.

NOTE:  For our slideshows on training, a demo, and Microsoft published cheat sheets, please visit the bottom of this page.

The O365 Outlook web application has replaced Zimbra.  If you are a current Zimbra user, your Email, Calendar, and Contacts have been migrated to O365.  All non-Zimbra users will continue to use webmail (SquirrelMail) via the web or their preferred email client.

In order to ensure that meetings are scheduled as planned, there are a few things everyone should do in their migrated O365 Calendar.

  1. Open O365 (https://portal.office.com), navigate to Outlook, and click on the Calendar icon in the lower left to access the O365 Calendar.
  2. For meetings that you had previously replied to (Accepted/Declined), please take time to reply to each meeting in O365 again.  This is optional, but will help meeting schedulers know who can attend their meetings.
  3. If you are an organizer of repeating meetings and you made an exception to one or more instances of that repeating meeting, then you must reestablish those exceptions.  Repeating meetings were migrated as they were first scheduled; without the exceptions.

REMINDER: Windows 7 End of Life in January 2020

If you have systems (desktops or laptops) with hardware that can only support Windows 7, plan now to replace the systems as soon as possible.  Starting in FY19, the IT Division will no longer install Windows 7 on new or existing systems. All builds and rebuilds will be Windows 10 only.

In general, all systems older than 2012 should be excessed. For systems with newer hardware, the IT Division recommends the following as the minimum requirements to rebuild your system to Windows 10.

  •          i5 Processor
  •          4GB RAM, but 8GB recommended
  •          128GB hard drive
  •          Must have trusted platform module (TPM)
  •          Must support Unified Extensible Firmware Interface (UEFI)
  •          Must support Preboot Execution Environment (PXE)

Since Dell is our primary source for systems, you may refer to their webpage for Dell computers tested for Windows 10. This webpage contains model numbers for all Dell systems that have been tested for Windows 10. To see all models, select 'Show All' after the Option 2 section.  On their site, Dell explicitly states, “If your device is not listed in the tables below, Dell is not testing the device and drivers will not be updated for that model.” If drivers do not exist, then the IT Division will not be able to rebuild your system to Windows 10 and should be replaced.

All lab-managed systems running Windows 7 after the EOL date will be blocked from the network. If you have questions or concerns about what this announcement means for systems within your division, contact the IT Division Help Desk for more information.

REMINDER: Office 2016 Available to Install for Windows Systems

Users of Office 2010 and earlier should consider upgrading to Office 2016. In order to install the new version, go to Programs and Features in the Control Panel. From there, go to the 'Install a program from the network' and select the Office 2016 option. Click Install. Note that Office 2003 is no longer supported and that Office 2007 will stop being supported in October 2017. In addition, Office 2010 support ends in a few years (2020). If you have any questions or concerns before doing the update, contact the IT Division Help Desk.

Connect to Wireless Using 'eduroam'

Jefferson Lab (JLab) is now participating in eduroam – a global wireless network access service for research and education institutions.  Eduroam is a federated authentication service that allows participating institutions to provide wireless access to users from other participating institutions using their home institution’s username and password.  These credentials are transmitted securely back to their home institution’s authentication servers for verification.

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