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To All Cardholders and Approving Officials,
There has been a change in the Computer Center policy regarding the purchase of computer monitors.
This change requires that certain types of monitors be purchased in order to meet new contract requirements.
As a result of this policy change,the purchase of computer monitors is no longer allowed using a p-card.
All computer monitors must be procured using a purchase requisition. This change takes effect immediately.
Beginning October 1, 2008, when procuring a desktop computer, laptop computer or computer monitor, only Electronic Product Environmental Assessment Tool (EPEAT)-registered products rated SILVER or above may be procured. Other products may be considered for purchase only if no EPEAT-registered products meet the user's functional requirements.
Jefferson Lab has negotiated basic ordering agreements with Dell Computer Corporation. We are currently searching for another PC vendor. The companies with which we have ordering agreements established have web sites tailored for the use of the lab, providing pre-configured systems suitable for our environment. These systems are ADP pre-approved, so you can purchase a system directly from the web. Systems bought under this arrangement have on-site next business day support and maintenance for 3 years. The companies guarantee special pricing and the system specifications and prices are regularly updated.
Purchases of PC systems from other manufacturers, or different systems from Dell, are not excluded, but will go through the usual ADP approval and procurement process as before. In addition, people buying systems outside of these contracts must provide a letter of justification and ensure that maintenance and support are provided. Please keep in mind that the Computer Center cannot support those systems at the same level.
New JLab PC purchases must be configured with the following operating system(s) (OS):
*Our print server DOES NOT currently support 64-bit machines. Please keep this in mind when ordering this type of machine. While you may be able to find a driver that will work, we cannot be held accountable if there is no driver. This is the responsibility of the printer company and/or OS company.
Any other OS is not supported, and therefore, cannot be a part of the JLab-CUE. The pre-configured systems can be viewed and purchased on-line here:
To purchase a computer, please submit a CCPR answering the following questions (or just request an approved system)
Please visit the Approved Systems page for a list of desktops and laptops that are approved for use based on EPEAT compliance.
For users who have purchased Dell PCs under Jlab's ordering agreement, your machine includes 3-year onsite hardware support. You can directly contact Dell at 1-800-234-1490; you will need your 5-digit service code (a label on the back or bottom of your machine).
Installation and configuration of personal computers is to be completed by the user. The Computer Center will provide advice and assistance if problems are encountered during installation. Upon receipt of a new PC, the following steps should be taken to physically install the system.
Before proceeding, you need the following:
If you have any other questions or concerns, please contact the IT Division Help Desk at x7155.
This document is maintained by {helpdesk@jlab.org}
Copyright Jefferson Lab 2007