Sending .exe Files Offsite

Sending Executable Files Offsite in Windows

For security reasons, the Computer Center does not allow executable files (.exe) to be sent to or from JLab e-mail accounts. If an incoming or outgoing message contains an executable file, then our filters will strip the message of the executable file and continue the transmission to the user. Basically, this means that the recipient will receive the e-mail without the exectuable file attached.

However, in Windows you can use WinZip to zip an attachment containing a executable file and encrypt it with a password, which can then be sent offsite without our filters stripping the executable file. Below are instructions on how to do this properly by conforming to security guidelines and keeping your attachments from being stripped when sent offsite.

If you do not have WinZip installed, please visit our WinZip 8.x Setup for complete details on the installation process.

Procedure:

From the Start Menu, go to All Programs >> WinZip >> WinZip 8.1 to Open WinZip.
Under the File Menu, select New Archive to start a new zip file. You must name the zip file, then, hit the OK button to move to the next screen.
At this screen, hit the Password button. By using the password option, you are password protecting all files archived in this zip file. DO NOT use your JLab CUE password. The password you use can be as simple as you would like, but DO NOT use your JLab CUE password!!!
As you can see, you will be prompted to type a password to protect the archive and then again to confirm that the password is the same. Please hit the OK button to complete the password entry portion.
At this time, you may search for the file(s) you want to add to this zip file, hightlight/select, and hit the Add button. The Add window will close and you will see your file listed.

If you would like to add more files, then just hit the add button. This will take you back to the window in #5.
Once you have finished adding files to your archive, you may close WinZip. At this time, you can proceed to your preferred e-mail client to attach the zip file the same way you would attach a regular file.

*IMPORTANT* Final Note

Of course, the recipient must have the password to open the files in the archive. For security reasons, we ask that you DO NOT include the password in said e-mail. The preferred way is to call the recipient with the password.

Please call Help Desk at x7155 if you have problems with this procedure. You may also e-mail Computer Center Staff at helpdesk@jlab.org

This document is maintained by {helpdesk@jlab.org}